Email Templates to go with your job Applications

Find a Job — Apply for a Job — Get a Job

Are you asking yourself “Why am I not getting a response from the HR??” and you are frustrated with your job search journey.

I am Soumya, your Recruiter friend here to help you out.

If job search is on your mind and right now a major part of your day is occupied with working on getting a good job then you are in the perfect place. Finding a job can be a tedious task especially if you are not getting any callbacks or any reply after “we will get back to you” or “your application has been submitted”

I know the feeling I have been in the phase of job search too. But one of the main things which helped me land an interview call was a good email body.

Being a recruiter I have seen different types of applications for different job roles, and here are some things that definitely a jobseeker should NOT do.

1. Sending your resume to the recruiter without a subject line or anybody.
2. Not mentioning the profile you are applying for.
3. If it’s just an inquiry email, then not mentioning the industry or profile you are looking for a job in.
4. Not providing us with your contact details in the email.
5. Forgetting to attach your resume.
6. Sending a 7–8 page resume (is it a resume or a big T&C agreement?)
7. Not following up
8. Sending your resume to multiple recruiters in BCC mail.

Some things which you should Definitely Do

1. The subject line should be “Applying for the role of XYZ”
2. Start with a warm wish instead of “This is in reference to” or synonyms of that phrase.
3. The email body should contain a brief about you and why would you be fit for the profile. Also, add your preferred location in an inquiry email.
4. End the email with a positive note where you can add something like “ I look forward to a positive response from your end” or “Have a great day”
5. Add your Phone number, LinkedIn profile link, and email ID after regards and your name.

Thank you for reading so far! I am sure you are gonna get your dream job soon. Here are some Email templates you can use while applying to jobs.

Applying for HR profile with just Internship experience

Subject: Applying for the role of HR Executive

Hello Mr/Ms. Name,

Hope you are doing well.

I am writing to you in reference to your job post on LinkedIn for the vacancy of HR Executive and would like to apply for the same.

I will be graduating this August 2021 in B.Com Honors from XYZ University, Indore. I have almost 1 year of experience in Human Resources via different internships, where I have learned about Recruitment, approaching passive candidates, Talent acquisition, Employee onboarding & Training.

I am looking for a new opportunity to start my career journey in Human resources and I would love to begin my journey working with your organization and to learn from you.

I have attached my resume for your reference.

I hope to hear from you soon.

Regards,

Your Name

Aspiring HR

1234567890

LinkedIn

Applying for the role of Sales Manager with previous experience.

Subject: Applying for the role of Sales Manager_

Hello Mr/Ms. Name,

Hope you are having a good day.

I am writing to you in reference to your job post on LinkedIn for the vacancy of Sales Manager at “Company Name” and would like to apply for the same.

I have a total experience of 2 years in the sales function working in EdTech industry with company name where I have worked in developing sales strategies, maintaining client relations, cold calling, mapping potential customers and lead generation, & brand promotion.

During my tenure with my current company name, my accomplishments have been

• List any competitions you won, certificates, or performance awards
• Include promotions or appraisals

I am looking for a new challenging role where I can utilize my skills and learn and grow with the organization.

My notice period is 60 days and my current location is Mumbai. I am open to relocate within Maharashtra, India.

I would be pleased if you can consider me for the said profile, looking forward to hearing from you soon.

Have a great day ahead!

Regards,

Your Name

1234567890

LinkedIn Profile

PS. Don’t forget to attach your resume.

Email to enquire for any available Job opening in Finance & Banking for freshers

Dear Hiring Manager, (if you don’t know their name)

Hope you are doing well.

I am writing to you to inquire about any available vacancy in your organization in the Banking or Finance domain.

I have completed my Masters in Commerce with Finance as my specialization from College Name. During my course, I worked on my major project which was in “Risk Management in Banking Sector”

I am looking for an opportunity where I can showcase my skills and create the right career path for my professional journey. My current location is Indore and I am open to relocating to Pan India and am available to join immediately.

I have attached my resume for your reference.

Please contact me if I can provide any further details about my profile. Looking forward to your response.

Have a splendid evening!

Regards,

Your Name

1234567890

abc@gmail.com

Your job application is your first impression of you. Even before your resume, the recruiter goes through your application or your email. The key to getting noticed among 100s of applicants is to help the recruiter as much as possible, make their job easier, and your chances of selection increases right there.

What I have done in the above templates is that I offered all the information that they might need while evaluating my profile like the role I am applying for, my current location, key skills, relocation area, etc.

Congratulations! You are one step closer to getting your dream job.

Also, feel free to send me your resume at hrinfo.soumya@gmail.com if you want me to review your resume. (Also, If I have a good opportunity I would be glad to share it with you ;))

Stay Tuned for more job search-related content. All the best for your job search journey!